As opposed to paper documents, digital data rooms are accessible at any time of the day or at night. This way, employees can work in the middle of a break or stay up late to burn the midnight oil. They can also work from anywhere via an Internet connection. Therefore, selecting a dependable virtual data room is vital to reduce the stress of due diligence.
Choose look for a VDR that has a customizable interface that can be adapted to the requirements of your business. This will make it easier for your team to navigate the program and complete important tasks. A reliable VDR should also enable you to upload large amounts of files and utilize drag-and-drop functions to facilitate the management of files. It should also have an advanced search tool, with filters, tags and labels to enable more precise searches. It should also include auto indexing and the numbering of indexes, which are essential for a complete and speedy search of large quantities of documents. It should also include dynamic watermarking that is visible on the document when viewed or downloaded. It should also provide fence and redaction views which will prevent screenshots.
A tracking feature that allows users to be accountable and maintain records is essential. Administrators should be able give specific permissions to users, such as which PDFs they can print or save. Furthermore, it should support electronic signatures to facilitate seamless document collaboration. Look for a virtual room with multiple security certifications like ISO 27001 and SOC 1/2/3.